Creating workspaces

A workspace is a folder for related boards inside your organisation. Most teams keep one workspace per project, client, business area, or department. Every organisation starts with a default workspace; you can add more whenever the structure needs it.

When to create a new workspace

A new workspace makes sense when you want to:

• Keep work for a specific client visible only to a subset of the team.
• Group everything for a quarter or initiative under one name.
• Separate sales / marketing / engineering work in the same organisation.
• Give a department its own admin without making everyone an Org Admin.

If you don't have a strong reason, the default workspace is fine — workspaces are an organisation tool, not a feature gate.

Create one

From the dashboard sidebar, click + New workspace. Give it a name, an optional description, and choose:

• Visibility — visible to everyone in the org by default, or invite-only.
• Folder colour — purely cosmetic; helps when you have many workspaces.

Click Create. You become the workspace Owner automatically.

Default workspace

Every organisation has a default workspace called My Workspace (renameable). New members land here when they sign up; boards created without picking a workspace go here.

You can make any other workspace the default from Org Admin → Workspaces if a project-style workspace makes more sense for new hires.

Renaming and reorganising

The ⋯ menu on any workspace card has:

• Rename — change the workspace name and description.
• Settings — change visibility, default-workspace status, folder colour.
• Archive — hide the workspace from the active sidebar. Archived workspaces are still accessible from Org Admin → Workspaces → Archived.

TIP

Archiving a workspace doesn't archive the boards inside it. The boards become "homeless" in the dashboard view — they're still searchable but not grouped under a workspace until you move them.

Permissions to create

Anyone in the organisation can create a workspace unless an Org Admin has restricted it from Org Admin → Settings → Workspace creation. On Enterprise plans this defaults to "Admins only" so the workspace structure stays curated.

Related

• Managing workspace members — invite people in.
• Moving boards between workspaces — reorganise existing work.
• Roles and permissions — workspace-role reference.